Documentation Index
Fetch the complete documentation index at: https://docs.zephior.ai/llms.txt
Use this file to discover all available pages before exploring further.
What is the Library?
The Library is your centralized knowledge repository. Upload company documents, and the AI automatically extracts searchable Q&A pairs that power responses in Chat and Projects.Key Features
| Feature | Description |
|---|---|
| Automatic Extraction | AI reads documents and extracts Q&A pairs |
| 100+ File Types | PDFs, Word, Excel, PowerPoint, images, and more |
| Multilingual | Search in any language, find content in any language |
| Access Control | Public and private sources with granular permissions |
| Bulk Upload | Upload multiple files or ZIP archives at once |
| Review Workflow | Assign reviewers, track approval states, and approve QA pairs in bulk |
| Excel Sheet Navigation | Navigate multi-sheet Excel files with sheet tabs and filtered QA views |
How It Works
Building Your Library
Your Library quality directly affects response quality. Here’s how to build an effective knowledge base.Start with High-Value Content
Upload documents that answer common RFP questions:- Past winning proposals - These contain proven, polished answers
- Security and compliance docs - SOC 2 reports, policies, certifications
- Product documentation - Features, specifications, capabilities
- Company overview - Mission, history, differentiators
Organize by Source
Create separate sources for different content types:- Compliance - Security policies, audit reports, certifications
- Product - Features, roadmap, technical specs
- Company - About us, leadership, case studies
- Sales - Past proposals, pricing, terms
Common Pitfalls to Avoid
- Outdated content - Remove old versions when you upload updates
- Conflicting information - If two documents say different things, the AI may cite either
- Irrelevant content - Marketing fluff with no substance won’t help RFP responses
- Password-protected files - The AI can’t read encrypted PDFs
Keep Your Library Current
Review your Library quarterly:- Remove outdated documents
- Upload new certifications and audit reports
- Add recent case studies and wins
What to Upload
Company Information
- About us, mission statements, executive bios
- Product documentation, features, specifications
- Pricing information and commercial terms
Compliance & Security
- SOC 2 reports, ISO certifications
- Security policies and procedures
- GDPR documentation, audit reports
Sales Content
- Past RFP responses (especially winning ones)
- Case studies with metrics
- Competitive differentiators
Technical Documentation
- Architecture diagrams (AI interprets visuals)
- Implementation guides
- API documentation
Supported File Types
| Category | Formats |
|---|---|
| Documents | PDF, Word (.doc, .docx), Text (.txt) |
| Spreadsheets | Excel (.xls, .xlsx), CSV |
| Presentations | PowerPoint (.ppt, .pptx) |
| Images | PNG, JPG, JPEG (text extracted via OCR) |
| Web | HTML, Markdown (.md) |
| Archives | ZIP (extracts up to 50 files) |
AI Extraction
When you upload documents, the AI automatically:- Extracts Q&A pairs from your content
- Reads diagrams and flowcharts
- Handles tables, lists, and complex formatting
Source Management
Visibility
| Type | Who Can Access |
|---|---|
| Public | All organization members (based on their role’s permissions) |
| Private | Owner and explicitly invited users only |
Access Control
When sharing a Library source, you can choose between role-based access (the user’s role determines what they can do) or custom access (you assign a specific access level like Read, Write, or Approve). Custom access grants override role permissions for that particular source.Sharing & Access Control
Full guide to sharing, custom access grants, and visibility settings
Multilingual Support
The Library works across 100+ languages:- Upload documents in any language
- Search in any language
- AI finds relevant content regardless of language
Limitations
- Maximum file size: 4.5MB per file
- ZIP files extract up to 50 files
- Very large documents may take longer to process
- Image text extraction depends on image quality
Security
- End-to-end encryption
- Swiss data centers
- SOC 2 Type II audited
- Your content is never used to train AI models
Getting Started
- Navigate to Library in the top navigation
- Click Upload or drag files onto the page
- Wait for processing to complete
- Use Chat to ask questions about your content
Related Pages
Review Workflow & Excel Sheets
Assign reviewers, approve QA pairs, and navigate multi-sheet files
Chat Overview
Generate responses from your Library
Projects
Create RFP workspaces using Library content